Email: Recruitment@ehiggins.co.uk

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Telephone: 020 8421 4242                      





Personal Assistant to MD. London, Mayfair (W1) - Immediate Start!

Location London W1., United Kingdom
Date Posted October 18, 2018
Category Administration
Job Type Full-time
Salary circa £35,000 a.e.

Description

Our client is a prestigious Property Consultancy located in London’s Mayfair (W1)- nearest tube – Bond Street. They require a professional and efficient Personal Assistant to be one of two PAs for the Managing Director.  This role will commence on a temporary basis, to become permanent once both parties are happy.

The ideal candidate will have solid experience in working as a PA on a 1:1 basis, covering all aspects of both business and personal matters.   You will be a hard-working, switched-on, extremely personable, polished and articulate.  You will have impeccable English grammar skills (both written and spoken) combined with a fast and accurate typing speed (70 wpm plus).

All the usual PA duties need to be covered such as typing, audio dictation, diary management, courier and flight bookings.  It is a fast-paced environment with certain days which can be very busy and therefore the candidate must be able to remain calm and able to cope under pressure. The days as a result are always action packed and there is never a dull moment!

HOURS: 9.00am – 6.00pm (needs to be flexible – a 6:30pm / 7:00pm finish time is not unusual, occasionally later)

Once a week an 8am start is required to set up for a meeting.

Job Role:

  • Sorting and prioritising incoming post and electronic mail. Where appropriate responding to incoming mail.
  • Word processing of letters, memos, agendas, minutes and reports, scanning documents, sending faxes and using the photocopier.
  • Diary management for the MD (electronically, using Microsoft Outlook), including arranging all appointments and managing a bring-forward system.
  • Arranging travel, obtaining all relevant paperwork for trips and providing itineraries.
  • Organising meetings and appointments, book venues, and make any other arrangements as necessary.
  • Organising client hospitality and events including the Company Christmas Party.
  • Assisting with Training program for all staff.
  • Answering all telephone calls for the MD and logging all calls (time, person, company, message).
  • Organizing and setup of conference calls
  • Maintaining an efficient filing and record keeping system.
  • Inputting of data and updating spreadsheets and databases.
  • Assisting the MD as required.
  • Assisting in certain project / research work that may be required from time to time.
  • Attending meetings and taking minutes if required.
  • Ensuring the efficient running of the office
  • Undertaking any other similar tasks as the MD or Senior Management team may from time to time determine or the demands of the Company require.
  • Some personal/family tasks.
  • Writing letters & emails from dictation at desk.

Key Skills Required

  • Ability to multi task and prioritize.
  • Calmness.
  • High level of attention to detail.
  • Able to listen and follow instructions.
  • Robust personality.
  • Well-spoken and well presented.
  • Excellent grammar, IT and letter writing skills.
  • Fast typing speed (minimum 70 wpm) with 100% accuracy. (Test prior to interview will be carried out).
  • Confident telephone manner.
  • Energy and enthusiasm.

Advantageous:

  • Experience in the property, or financial industries.
  • Shorthand (for ad-hoc note taking)

 

Apply
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